1.1 These booking conditions, together with our privacy notice and any other written information we brought to your attention before we confirmed your booking, apply to your booking with Wanderlust Destinations.

 Wanderlust Destinations' affiliated travel partners, Merlin Travel Group Ltd of Merlin House, Mossland Road, Glasgow, G52 4XZ (“we” or “us”).

Please read them carefully as they set out our respective rights and obligations. In these booking conditions references to “you” and “your” include the first named person on the booking and all persons on whose behalf a booking is made or any other person to whom a booking is added or transferred. If you have any further questions after reading these booking conditions, please contact our customer services team who will be happy to help you.

1.2 When you make a booking your contract (or contracts) will always be with the supplier(s) of the travel services you have booked. Our obligations to you may vary depending upon which arrangements you book with us, and we set them out clearly below.

Booking 

2.1 By making a booking, you agree on behalf of all persons detailed on the booking that you have read these booking conditions and agree to be bound by them and you are over 18 years of age.

2.2 When you make your booking you must pay the relevant deposit as specified at the time of booking. If you believe that any details on the booking summary (or any other document) are wrong you must advise us immediately as it may not be possible to make changes later, you may incur charges to make changes and it may harm your rights if we are not notified of any inaccuracies in any document immediately.

2.3 Please check that all names, dates, and timings are correct on receipt of all documents and advise us of any errors immediately. We will not make any charge for changes to documents, but you will have to pay any charges made by suppliers. Please ensure that the names given are the same as in the relevant passport.

Payment 

3.1 You will be required to pay a deposit or make full payment for your booking at the time of booking. Where you only pay a deposit, you must pay the full balance by the balance due date notified to you. If full payment is not received by the balance due date, we will notify the supplier who may cancel your booking and charge the cancellation fees set out in their Booking conditions. Except where otherwise advised or stated in the booking conditions of the supplier concerned, all monies you pay to us for arrangements will be held on behalf of the supplier(s) concerned.

Your contract

 4.1 When making your booking we will arrange for you to enter into contracts with the suppliers (tour operator, airline or other supplier) named on your booking summary. For most bookings we act as agent for the supplier, but we act as your agent when making a booking with most low-cost airlines. Details will be given at the time of booking. The supplier’s booking conditions will apply to your booking and we advise you to read these carefully as they contain important information about your booking. They may limit or exclude the supplier’s liability to you, as well as in accordance with applicable International Conventions. Please ask us for copies of these if you do not have them. Until a component has been confirmed by the individual supplier, no contract has been formed.

4.2 You may wish to purchase flights, hotel, car rental, transfers, or other services on our website. Each component will be provided by different third-party providers of the products you have selected. Your contract will be with the individual suppliers and not with us. As an agent we accept no responsibility for the acts or omissions of the supplier or for the services provided by the supplier. However, depending on which arrangements you book with us a combination of travel services may be a package under the Package Travel Regulations for which we are responsible as package organiser (see “Where we are package organiser” below).

Flights 

5.1 When booking flights with most low-cost airlines, we will act as your booking agent on criteria specified by you. In relation to such bookings, you appoint us to source those flights on your behalf and you are our principal. We will arrange for you to enter into a contract directly with the airline concerned. Your payment obligations will be as agreed between you and us. In all other respects, you will be subject to the airline’s terms and conditions which you must refer to on the relevant airline’s website. You are advised to read these carefully prior to requesting us to book your flight. By making a booking for which we are acting as your agent, you specifically agree to the terms of this clause. We accept no liability in relation to any contract you enter into with the airline, or their acts or omissions, or for the flight service itself.

5.2 Charter flights: When you book your charter flight through us, we act as agent for the charter flight provider who holds an ATOL. The contract will be between you and the charter flight provider.

If You Want To Change or Cancel Your Holiday 

6.1 Any cancellation or amendment request must be sent to us in writing by the lead passenger and will not take effect until received by us. If you cancel or amend your booking the supplier may charge the cancellation or amendment charge shown in their booking conditions (which may be 100% of the cost of the travel arrangements). We may collect this on their behalf and you also must pay us any applicable administration charges.

6.2 Once your booking has been cancelled, you can expect to receive a cancellation invoice & refunded amount within 14 days. If you don’t, please contact us.

6.3 How much it costs to cancel your holiday varies depending on how much time there is before you’re due to travel. Our cancellation charges cover the cost of processing your cancellation and to compensate us for the risk that we may not be able to resell your travel arrangements.

Here are our cancellation charges:  

120 days or more before travel: Loss of full deposit plus cancellation fee of £25.00.

120 – 84 days before travel: 25% of total booking price plus cancellation fee of £25.00. 

83 – 14 days before travel: 50% of total booking price 

13 – 0 days before travel: 100% of total booking price

Note: Holiday elements notified to the customer as non-refundable at time of booking are exempt from the cancellation rules above and will remain non-refundable anytime before travel.

The cancellation charge may be higher for certain travel arrangements, such as coach tours or scheduled airfares. Please ask for details of cancellation charges when you book and check your insurance policy to see if you’d be covered for the cost of any cancellation charges.

Where a holiday payment has been made in a currency that is not GBP, a qualifying refund will be made in the currency to which the booking was original agreed. Any fees applied by banking for processing a refund will be passed onto the customer and will not be the liability of Wanderlust Destinations.

Changes or Cancellations by the Supplier. 

7.1 We will inform you of any changes or cancellations made by our suppliers as soon as reasonably possible. If the supplier offers alternative arrangements or a refund, you will need to let us know your choice within the time frame we stipulate. If you fail to do so the supplier is entitled to assume you wish to receive a full refund. Except where we act as package organiser (see “Where we are package organiser” below), we accept no liability for any changes or cancellations made to your arrangements by the supplier under your contract with them.

Our Service Charges

 8.1 In certain circumstances we apply service charges which will be shown on your booking confirmation as follows:

“ATOL fee” (see “Where we are package organiser” below) “Service Charge” – a charge for the booking agency services we provide to you. Please note that the term “Service Charge” does not refer to us putting together a holiday package, this is our standard charges for the service of acting as booking agent.

Our responsibility for your booking 

9.1 Your contract is with the supplier and its booking conditions apply. Unless we act as package organiser (see “Where we are package organiser” below), as agent, we accept no responsibility for the actual provision of the travel services. Our responsibilities are limited to making the booking in accordance with your instructions. 

We accept no responsibility for any information about the arrangements that we pass on to you in good faith. 

However, in the event that we are found liable to you on any basis whatsoever, our maximum liability to you is limited to three times the cost of your booking (or the appropriate proportion of this if not everyone on the booking is affected). We do not exclude or limit any liability for death or personal injury that arises as a result of our negligence or that of any of our employees whilst acting in the course of their employment.

Complaints 

10.1 The contract for your arrangements is between you and the supplier and any queries or concerns should be addressed to them. If you have a problem whilst on holiday, this must be reported to the supplier or their local supplier or agent immediately. If you fail to follow this procedure there will be less opportunity to investigate and rectify your complaint. The amount of compensation you may be entitled to may be reduced or you may not receive any at all depending upon the circumstances.

10.2 If you wish to complain when you return home, write to the supplier as set out in your booking confirmation. We will of course assist you with this if you wish – please contact Customer Services. If the matter cannot be resolved and if the supplier is an ABTA member, then then you have the option to use ABTA’s ADR scheme, approved by the Chartered Trading Standards Institute, see http://www.abta.com.

Your Financial Protection 

11.1 Many of the travel arrangements that we sell are protected in the case of the financial failure of the travel company. Please ask us about the protection that applies to your booking.

11.2 When you buy an ATOL protected fight or flight inclusive holiday from us you will receive an ATOL Certificate. This lists what is financially protected, where you can get information on what this means for you and who to contact if things go wrong.

11.3 Please note that ATOL protection is not available for flights with low-cost carriers or where your payment is made direct to airlines unless they are part of a package (see “Where we are package organiser” below). 

Where necessary, we will add supplier failure insurance to your booking automatically. This protects you by insuring us against the costs of refunding or replacing your booking if a supplier fails. 

If applicable we will charge an administration fee for supplier failure cover which will be shown on your booking confirmation. 
 

11.4 We, or the suppliers identified on your ATOL Certificate, will provide you with the services listed on the ATOL Certificate (or a suitable alternative). In some cases, where neither we nor the supplier are able to do so for reasons of insolvency, an alternative ATOL holder may provide you with the services you have bought or a suitable alternative (at no extra cost to you). 

You agree to accept that in those circumstances the alternative ATOL holder will perform those obligations and you agree to pay any money outstanding to be paid by you under your contract to that alternative ATOL holder. 

However, you also agree that in some cases it will not be possible to appoint an alternative ATOL holder, in which case you will be entitled to make a claim under the ATOL scheme (or your credit card issuer where applicable).

11.5 If we, or the suppliers identified on your ATOL Certificate, are unable to provide the services listed (or a suitable alternative, through an alternative ATOL holder or otherwise) for reasons of insolvency, the Trustees of the Air Travel Trust may make a payment to (or confer a benefit on) you under the ATOL scheme. 

You agree that in return for such a payment or benefit you assign absolutely to those Trustees any claims which you have or may have arising out of or relating to the non-provision of the services, including any claim against us, the travel agent (or your credit card issuer where applicable). You also agree that any such claims may be re-assigned to another body, if that other body has paid sums you have claimed under the ATOL scheme.

Where we are package organizer: 

12.1 Depending upon which arrangements you book with us and how they are booked, your travel arrangements may constitute a package holiday where we are the organiser under The Package Travel and Linked Travel Arrangements Regulations 2018.

12.2 Where we are package organiser, we will still be acting as an agent and your contracts will still be with the separate travel service suppliers. However, as package organiser we will be responsible for the performance of the travel services included in your package, irrespective of whether those services are to be performed other travel service providers (our suppliers). If any of the travel services are not performed in accordance with the package travel contract and we don’t put that right we may be liable to offer you compensation, but within the limits of the law and the terms of these booking conditions.

12.3 We provide security for flight-inclusive packages where we are the organiser through our affiliate partner’s, Merlin Travel Group Limited, Air Travel Organiser’s Licence number 11770 issued by the CAA of 45-59 Kingsway, London WC2B 6TE (www.caa.co.uk). An ATOL Protection Contribution of £2.50 per passenger is payable to the CAA on package bookings and this will be reflected on your booking summary as a charge for “ATOL fee”.

12.4 When you buy a package holiday where we are the organiser which doesn’t include a flight, protection is provided by way of a Supplier Failure Insurance.

12.5 Where we are package organiser, you may transfer the booking to another person. An administration charge will be made of £50 per person for transfer requests made more than 61 days before departure, and £100 per person within 61 days before departure. You must also pay any further costs we incur in making this transfer. 

As most airlines do not permit name changes after tickets have been issued, these charges are likely to include the full cost of the flight. Both you and the new traveller are responsible for paying all costs we incur in making the transfer.

12.6 Where we are package organiser, if you’re in difficulty whilst on holiday and ask us to help we will provide appropriate assistance, in particular by providing information on health services, local authorities and consular assistance; and helping you to find alternative arrangements and any necessary phone calls/emails. You must pay any costs we incur if the difficulty is your fault.

12.7 Where we are package organiser, you can contact us to complain about any lack of conformity perceived during the performance of the package or to request assistance if you are in difficulty through our Customer Service department by email to mailto:info@wanderlustdestinations.co.uk 

PTS 

Via our affiliate partners, we are a Member of PTS (Protected Trust Services), membership number 5434. As such we maintain high standards of service and integrity. The money you pay us for your travel arrangements are held in a PTS Trust Account, ensuring that you are fully financially protected.

Special Requests 

If you have any special requests (for example dietary requirements, cots or room location), please let us know at the time of booking. We will pass on all such requests to the supplier, but we do not guarantee that they will be honoured, and we will have no liability to you if they are not.

Insurance 

Adequate travel insurance is a condition of your contract with either us or the supplier in question, as applicable. You must take out a policy of insurance in order to cover you and your party against the cost of cancellation by you; the cost of assistance (including repatriation) in the event of accident or illness; loss of baggage and money; and other expenses. 

If you fail to travel with adequate insurance cover, we will not be liable for any losses in respect of which insurance cover would otherwise have been available.

Accommodation Ratings and Standards 

16.1 Accommodation ratings are displayed as provided by the supplier. These are intended to give a guide to the services and facilities you should expect from your accommodation. Standards and ratings may vary between countries, as well as between suppliers. We cannot guarantee the accuracy of any ratings given and no warranty is given or implied.

16.2 Safety standards in some countries may differ from those applicable in the United Kingdom. We strongly advise that all customers seek to minimise their exposure to injury by familiarising themselves with relevant safety information. 
 

Room Allocation

 After registration, on arrival at your accommodation, you will be allocated a room. It is your responsibility to verify the check-in and check-out times directly with your accommodation supplier. Please note that any local taxes and expenses will be payable to your accommodation supplier in resort on check-out.

Building Work 

From time to time, renovation or refurbishment and its associated noise are unavoidable at a hotel. If we are notified of such works, we will inform you before you make your booking or within a reasonable time of us being notified.

Delivery of Documents 

All documents (e.g. invoices/tickets/Insurance policies) will be sent to you by post or email. Once documents leave our offices, we will not be responsible for their loss unless such loss is due to our negligence. You must pay any charges made by suppliers if tickets or other documents need to be reissued.

Passports, Visas and Health 

17.1 We can provide general information about the passport, visa, and health requirements for your trip, but this is for guidance only and it remains your responsibility to check and be able to comply with the requirements before you travel. 

Your specific passport and visa requirements, and other immigration requirements are your responsibility and you should confirm these with the relevant Embassies and/or Consulates. Neither we nor the supplier accept any responsibility if you cannot travel because you have not complied with any passport, visa, immigration, or health requirements.

Most countries now require passports to be valid for at least 6 months after your return date. For more information on passports please visit https://www.gov.uk/browse/citizenship/passports

17.2 Please take special note that for all air travel within the British Isles, airlines require photographic identification of a specific type. Please ask us for full details.

17.3 We can provide general information about any health formalities required for your trip but it is your responsibility to ensure that you meet the travel and entry requirements and any applicable quarantine restrictions in place at the time of travel. Up to date travel advice can be obtained from the Foreign and Commonwealth Office, visit http://www.fco.gov.uk. 

Final Travel Arrangements 

18.1 Please ensure that all your travel, passport, visa, health certificate and insurance documents are in order and that you arrive in plenty of time for checking in at the airport. It may be necessary to reconfirm your flight with the airline prior to departure. 

Please ask us for details at least 72 hours before your outbound flight. You should take a note of any reference number or contact name when reconfirming. If you fail to reconfirm you may be refused permission to board the aircraft and you are unlikely to receive any refund.

Unavoidable and Extraordinary Circumstances 

19.1 Except where otherwise expressly stated in these booking conditions we will not be liable or pay you compensation if our obligations to you are affected by any circumstances which we or the supplier of the service in question could not have avoided even if all reasonable measures had been taken. These circumstances can include, but are not limited to, war, threat of war, civil strife, terrorist activity and its consequences or the threat of such activity, riot, the act of any government or other national or local authority, industrial dispute, natural or nuclear disaster, fire, chemical or biological disaster, weather conditions, local or national travel restrictions which make it impossible to travel safely to the destination and all similar events outside our control or the control of the supplier concerned.

Behavior 

20.1 Please be aware that the booking conditions of the supplier will normally state that your stay can be terminated, with no refund, if the behavior of your party falls below an acceptable standard. Suppliers will also often require you to pay for any damage you cause to the accommodation in resort. We are under no obligation to you if any event such as this occurs. You agree to indemnify us for the full amount of any claim (including all legal costs) made against us by the supplier or any third party as a result of your conduct.

Privacy notice 

21.1 We are committed to respecting your privacy and protecting your personal information. Our privacy notice is available on our website.

Law and Jurisdiction 

22.1 These booking conditions are governed British law and the parties agree to submit to the exclusive jurisdiction of the courts of the United Kingdom.

Real Zero Deposit Option – Terms & Conditions

Not all bookings are eligible for the ‘Real Zero Deposit’ option. Our agents will notify you if this option is available for your booking prior to going ahead.

If you are eligible for the ‘Real Zero Deposit’ option, you will pay £0 deposit until your agreed balance due date. Your balance will be payable to us by your balance due date. If your full balance is not received by this date your arrangements will be cancelled free of charge. We would like to make you aware of the terms and conditions that apply to your £0 Deposit Option holiday.

1) This is not a confirmed booking – it is an extended option. Your holiday arrangements have been secured and held on option until your balance due date, when your full balance will be due to us.

2) Your holiday price is locked in until your balance due date unless your airline cancels your reservation for any reason. In these circumstances an alternative airline and/or service will be offered, and any price difference will be applied to your total booking cost.

3) Once your payment has been received this holiday will be ATOL Protected under ATOL 11770 and a confirmation invoice will be issued to you. An ATOL Certificate is not required to be issued until a payment has been received in line with the Package Travel Regulations Act.

4) You are under no obligation to pay your final balance. If you decide not to go ahead with your booking then please let us know on or before your balance due date and we will cancel your arrangements at no cost to you.

5) You may at any time prior to paying your final balance contact us to make changes to your holiday option if your plans change, with £0.00 amendment fees. However, any increase or decrease in the cost of the new holiday arrangements will be applied and reflected in your final balance.

6) If you decide that you would like to confirm your holiday arrangements and make a payment prior to the final balance date you may do so, and we will change your booking status from an Option to a Confirmed Booking.

This will be subject to our current terms and conditions found above and in force at that time and whilst we will be as flexible as possible with any late change of plans or cancellation, in some instances we may need to retain part of any refund payment due to you against any irrecoverable costs we incur in converting your Option to a Confirmed booking.

These costs can include but are not limited to ATOL Fees, Supplier Failure Insurance, Scheduled Airline Failure Insurance, and processing fees. Any amount we are not able to refund to you will be specified prior to cancellation and is likely to be around £25 per booking.

7) Your holiday is covered by our terms and conditions which can be found above and on our website www.wanderlustdestinations.co.uk and these will apply when payment has been accepted and a confirmed booking invoice has been issued.